DISTRICT TRAVEL REQUESTS
Megan Lyke is Receptionist, Facilities Coordinator and Travel Coordinator for the Sequim School District.
FOR
ALL DISTRICT TRAVEL, any time you have a sub, including field trips,
conferences, training (even if held in-district), extracurricular
activities, errands, etc., a District Travel Request form must be
completed.
This form can be obtained at your building’s main office or online by clicking the links to the left.
The
travel form is intended to estimate costs involved with the travel
including: substitute costs, lodging, meals, transportation,
registration, parking, etc. Please be sure to include any and all
estimated costs involved.
After completing, the form is
processed through your building’s main office and should arrive at the
District office at least five (5) business days prior to your departure
date. The travel request must be signed and coded by the administrator
before it can be processed.
If your travel involves bus travel,
the travel request must arrive a minimum of 10 days before the trip, and
you must contact transportation so arrangements can be made.
If
your travel involves a ferry crossing with students, the Washington
State Ferries requires AT LEAST 72 hours notice including the number of
students and whether they are under/over 90 lbs. This is to insure space
is available for buses and vans and also that there are adequate life
jackets on board the vessel. Please print out the form under student
safety at www.wsdot.wa.gov/ferries/infodesk/faq/school and submit it to [email protected] at least 72 hours prior to your departure. Failure to do so could result in denial to board.
SUBSTITUTES
If a substitute is needed, please enter your absence in SubOnline at https://www.substituteonline.com.
Please use the Reason "District Initiated" and "77777" as the reason
code. When I get your travel request, I will put in the correct code
for the program paying for your sub.
LODGING
If traveling
with a large group, the District office will arrange for your lodging.
If traveling alone or with a small group, we do ask that you make your
own lodging arrangements. Please check the back of the travel request
form for the maximum reimbursable rate allowed. Please book your rooms
on www.fedrooms.com to get the state reimbursable rate.
MEALS
Many
conferences provide some meals. Hotels often provide a breakfast.
Please be sure to include only those meals not provided on the travel
request. Please note that the first meal on the day you are leaving and
the last meal on the day of return should not be included on the travel
request and are at your own expense. Please save all receipts.