Payroll Forms and Useful Links

 


This page has commonly used payroll and benefit forms that can be downloaded.  You will also find some links to useful websites. If you don’t see what you are looking for, please give us a call.

Direct Deposit Form
Direct Deposit is required by all employees.  It is easy to take advantage of this convenient way to direct deposit your net pay each month by printing the Direct Deposit Form and returning it to the Payroll and Benefit Office by the 10th of the month.
 

Employee Access Logon
Access your payroll records via Employee Access.  

Pre-Authorization for additional work hours
All hours that are worked beyond regular contracted hours need to be pre-approved by an Administrator before they can be claimed for pay.

Green Timesheet
To claim pay for Pre-Authorized hours worked beyond contracted hours a Green Time Sheet needs to be completed and have an Administrator's signature of approval.

Para Educator Incentive Time Sheet - Please print double sided on green paper.
PARA EDUCATOR INCENTIVE TRAINING HOURS
Each Para Educator has the option to earn their regular rate of pay for each hour of District approved training to a maximum of thirty five (35) hours before or after their contracted hours, per employment year. One quarter approved college credit is equal to ten (10) hours. Employees who earned Education Incentive program hours prior to August 31, 1998 shall continue to receive the EI stipend on their hourly pay during the tenure of one's employment.

Para Educators shall obtain approval for the training or course from the building principal, assistant superintendent or superintendent in advance of the training or course. The District agrees to approve all current job-related trainings.

A Para Educator EI Time Sheet should be submitted to your Administrator to provide evidence of attendance.  The Administrator will sign off on the EI Time Sheet and forward it to the Payroll Department which will then be paid following District deadlines.

Class Size Overage Claim Form 
Class size overage claim forms 
should be used by Certificated staff to document and submit class overages.  Please read the following instructions and deadlines.

Claim Sheet Instructions:

  • Download the Claim form in Excel format.
  • Complete your name, grade level, and month for which the overage is being claimed in the upper portion of the form.
  • Enter the total number of students on the roster for each day of the claim period.
  • Print the form on green paper, sign, and submit your class size overage claim sheet to your site Administrator for approval by the last business day of the month.
  • Site secretaries will assign the account code and forward to Payroll for processing by the established deadline.

District Deadline Guide for submitting Time Sheets

  • CLAIM SHEET REFERENCE MONTH

    CLAIM SHEET REPORTING PERIOD

    DATE DUE TO SITE ADMINISTRATOR

    DATE DUE TO PAYROLL

    DATE PAID

    September 2019

    Sept 1 – Sept 30

    September 27th

    October 2nd

    October 31, 2019

    October 2019

    Oct 1 – Oct 31

    October 31st

    November 4th

    November 29, 2019

    November 2019

    Nov 1 – Nov 30

    November 29th

    December 3rd

    December 31, 2019

    December 2019

    Dec 1 – Dec 31

    December 31st

    January 3rd

    January 31, 2020

    January 2020

    Jan 1 – Jan 31

    January 31st

    February 4th

    February 28, 2020

    February 2020

    Feb 1 -Feb 28

    February 28th

    March 3rd

    March 31, 2020

    March 2020

    Mar 1 -Mar 31

    March 31st

    April 2nd

    April 30, 2020

    April 2020

    Apr 1 – Apr 30

    April 30th

    May 4th

    May 29, 2020

    May 2020

    May 1 -May 31

    May 29th

    June 2nd

    June 30, 2020

    June 2020

    June 1 -June 30

    June 30th

    July 2nd

    July 31, 2020


Health Savings Account Voluntary Contribution Form
Voluntary HSA contributions are made with pre-tax dollars, through payroll deductions. As a result, they are not included in your gross income and are not subject to federal income taxes.

I-1433 Paid Sick Leave Request Form

Initiative 1433 raised the minimum wage beginning January 1, 2018.  It also requires all employers to provide paid sick leave to their employees starting January 1, 2018.  Employees entitled to paid sick leave are those covered by the minimum wage act, this includes part-time, seasonal, and opt-in workers. Employees are entitled to use accrued paid sick leave beginning on the ninetieth (90th) day after employment commences.

2020 W-4 Form
The W-4 form is needed so that the employer can withhold the correct federal income tax from your wages.  Consider completing a new W-4 Form each year or when your personal or financial situation changes.

IRS Withholding Calculator
The IRS encourages everyone to use the IRS Withholding Calculator to perform a quick "paycheck checkup."  The Calculator helps you identify your tax withholding to make sure you have the right amount of tax withheld from your paycheck. 

Image result for inspirus credit union 
Inspirus is more than a credit union.  It is a community with a passion for education.  By using Inspirus financial services, members are furthering the Inspirus mission to make a difference for schools and educational institutions all over the state of Washington.  To learn more about setting up an account click here.

Skyward 
To access the Application to the Skyward RDS environment please click here.