Official Notices

Non-Discrimination Notice

Sequim School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX, and Civil Rights Compliance Coordinator: Dr. Robert Clark, rclark@sequimschools.org 503 N Sequim Ave., Sequim, WA 98382, 360-582-3262, and for Section 504/ADA Coordinator, Matt Duchow, 503 N. Sequim Ave., Sequim, WA 98382, 360-582-3402, mduchow@sequimschools.org

El Distrito Escolar de Sequim no discrimina en ningún programa o actividad por motivos de sexo, raza, credo, religión, color, origen nacional, edad, estado de veterano o militar, orientación sexual, expresión o identidad de género, discapacidad o el uso de un guía para perros o animales de servicio y proporciona el mismo acceso a los Boy Scouts y otros grupos de jóvenes designados. Los siguientes empleados han sido designados para manejar preguntas y quejas de supuesta discriminación: Título IX, y Coordinador de Cumplimiento de los Derechos Civiles: Dr. Robert Clark, rclark@sequimschools.org  503 N Sequim Ave., Sequim, WA 98382, 360-582-3262, y para el Coordinador de la Sección 504/ADA, Matt Duchow, 503 N. Sequim Ave., Sequim, WA 98382, 360-582-3402,  mduchow@sequimschools.org

Sequim School District Career and Technical Education Nondiscrimination Notification

The Sequim School District does not discriminate on the basis of sex, race, color, national origin, disability, or age in its program or activities. The Sequim School District offers classes in many Career and Technical Education program areas (Agriculture, Business, Digital and Visual Communications, Human Services, Health and Science, and Industrial and Engineering) under its open admissions policy. For more information about CTE course offerings and admissions criteria, contact Steve Mahitka, CTE Director, Sequim School District (360)582-3682. Lack of English language proficiency will not be a barrier to admission and participation in career and technical education programs. The following people have been designated to handle inquiries regarding the nondiscrimination policies:

Dr. Robert Clark Superintendent
Title IX Coordinators, Civil Rights Compliance Coordinators
Sequim School District Office, 503 N. Sequim Ave., Sequim, WA 98382
360-582-3260
RClark@sequimschools.org

Matt Duchow
Section 504/ADA Coordinator
503 N. Sequim Ave., Sequim, WA 98382,
360-582-3401,
mduchow@sequimschools.org

Inclement Weather Delays and Closures                                                              

If inclement weather conditions, unusual building circumstances, or other unforeseen activities occur during the day or night, Sequim School District will list modified schedule and bus route information on the district website www.sequimschools.org by 6:15 a.m. Remember to hit the “Refresh” button on your computer frequently for the most up-do-date information. Information will also be posted on the district’s Facebook page.

In the event of a school closure or 2-hour delayed start, the district’s automated phone and text alert systems will begin contacting households at 6 a.m. A message will also be sent by e-mail. For this purpose, it is important that your student’s school office has up-to-date contact information. To receive text alerts, you must ‘opt-in’. Contact the Technology Department for more information.

Local radio stations and television broadcasting will also have up to date closure or delayed start information.

School Improvement Plans Policy 2005

Each school in the district completes an individual School Improvement Plan for the current school year. Copies may be obtained from each individual school or on our website at www.sequimschools.org/School_Board/policies-_procedures

Academic Performance Scores

Student performance scores are available upon request from all school offices or may be viewed via a link on the Sequim School District website at www.sequimschools.org.  At the Office of Superintendent of Public Instruction website http://reportcard.ospi.k12.wa.us, you will find a report card for each school, demographics, student academic performance, and staff characteristics.

Pet Policy 2030

Only ADA service animals are allowed on school campus.  Any exceptions must be approved by the principal of the appropriate school.  No animals will be transported in school vehicles.

Notification of Drug Free Policy to Guardian & Student Policy 2121/3241

You are hereby notified that it is a violation of the policy of Sequim School District for any student to unlawfully manufacture, distribute, dispense, possess or use on or in the school premises, or at school sponsored or approved activities any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, any other controlled substance, or alcohol.  Procedure 3240P Student Conduct Expectations and Reasonable Sanctions is distributed to each student at the beginning of each school year outlining school discipline procedures. Please review.

A student who violates the terms of the school district’s drug-free policy will be disciplined in accordance with the provisions of local, state and federal law and board policy.  Discipline may include expulsion and referral for prosecution, and the requirement that an appropriate rehabilitation program be completed.                               
Student Immunizations and Life-Threatening Health Conditions Policy 3413

Vaccines required for school attendance 2018-19 school year.  Kindergarten-Grade 6:  Varicella -2 doses given on or after the 1st birthday or health care provider verifies disease. DTaP/DTP/Tap/Td – 5 doses or 4 doses provided the last dose is given on or after the 4th birthday; Polio – 4 doses if all given before the 4th birthday, or 3 doses provided the last dose is given on or after the 4th birthday; MMR – 2 doses, 1 dose given on or after the 1st birthday and the 2nd dose at least one month later; HEP B - 3 doses.

Grades 7-12:  All requirements same as for Grade 6 EXCEPT one dose of Tdap is required for students in 6th-12th grades.  Varicella is recommended, but not required.

Immunizations are available at low or no cost at the Clallam County Health Department.  Call 417-2274 for days and times

Each year Sequim School District is required by RCW 28A.210.080 to make information available to guardians of students grades 6-12 regarding Meningococcal Disease and its vaccine, and the Human Papillomavirus Disease and its virus.  Information regarding both diseases may be found at the district website www.sequimschools.org under Health Services and at the following websites:

•             Washington State Department of Health Immunization Program:  www.doh.wa.gov/communityandEnvironment/schools/immunizations/vaccinerequirement.aspx

•             Centers for Disease Control and Prevention Meningococcal vaccine Information: www.cdc.gov/vaccines/vpd-vac/default.htm

•             Disease Information:  www.cdc.gov/DiseasesConditions/az/A.html

•             Fact Sheets:  http://www.cdc.gov/meningitis/index.htm  http://www.cdc.gov/std/hpv/default.htm 

•             Student’s Hospital of Philadelphia Vaccine Education Center  http://www.chop.edu/consumer/jsp/division/generic.jsp?id=75689 

•             Meningococcal Questions & Answers:  www.chop.edu/vaccine/images/vec_mening_tear.pdf

•             National Meningitis Association Guardian & Teacher Awareness Program:  http://www.nmaus.org/programs/guardian-teacher-awareness/

If you do not have internet access, please contact the Clallam County Health Department at (360) 417-2274.

HIV/AIDS Prevention Education Policy 2126

The school nurse coordinates the district HIV/AIDS Education program.  Washington State law mandates yearly HIV/AIDS education for grades 5-12.  The law also requires the school district to provide guardians an opportunity to preview materials to be presented to students at a guardian meeting 30 days before classes are taught. Guardians who wish to excuse their student from class must attend the guardian class and complete an excuse form.

Other Student Welfare Policies can be found at: http://www.sequimschools.org/School_Board/policies-_procedures/3000-_students

They include but are not limited to:

Student Health Policy 3410

Head Lice Policy 2411

Automated External Defibrillators (AEDs) Policy 3412

Infectious Diseases Policy 3414

Accommodating Students with Diabetes Policy 3415

Catherization Policy 3417

Response to Student Injury or Illness Policy 3418

Self-Administration of Asthma and Anaphylaxis Medications Policy 3419

Anaphylaxis Prevention and Response Policy 3420

Child Abuse, Neglect, and Exploitation Prevention Policy 3421

Students Sports- Concussion and Head Injuries Policy 3422

Emergencies Policy 3432

High School Graduation Requirements Policy 2410

Sequim High School Students currently need to obtain 24 credits accumulated grades 9-12 to graduate. Each student shall complete an Educational Plan for what they expect to do the year following graduation.  In addition, all students are required to pass High School End of Course Exams in English/Language Arts, Math and Science. 

Subject

Credits

English

4.0

Algebra

1.0

Geometry

1.0

Algebra 2 or CTE Equivalent

1.0

Science (must include 1 lab)

3.0

WA State History

0.5

World Studies

0.5

Western Civilization

0.5

US History

1.0

Government/Contemporary Issues

1.0

Health

0.5

Physical Education

1.5

IT Academy

0.5

CTE

1.0

Art

2.0

World Language

2.0

Electives

3.0

Total Credits

24

 

Compulsory Attendance Policy 3121

Guardians of any student eight years of age and under eighteen years of age shall have the responsibility to educate their student (RCW 28A.205).  The student may be enrolled in public, private, or approved Home School programs as provided in RCW 28A.225.010.

Illness

When your student stays home for an illness or injury, a guardian must notify the student’s school immediately, so attendance is marked accordingly. You can notify the school via call, email, or note. Doctor’s notes or proof of appointment are required to excuse all appointments.

Emergency Contact Information

PLEASE...Notify your student's school immediately of a change of address, telephone number, employer, or emergency contact number.  Students are not allowed to be dismissed to their homes due to illness unless the guardian or another adult is present.

Open Enrollment Policy 3130, 3140, 3141

The Sequim School Board supports open enrollment and complies with State laws and district policy.  The district honors requests of a guardian or guardian for his or her student to transfer to another school (upon approval) or district.  Guardians are required to file a request for release of attendance by completing a district CHOICE form obtained at the district office or on the district website.

Prohibition of Harassment, Intimidation and Bullying Policies 3207

The District is committed to a safe and civil educational environment for all students, employees, volunteers and patrons, free from harassment of all types, and intimidation or bullying.  An incident which you feel is harassment, intimidation and/or bullying should be reported to the supervisor or building administrator or the superintendent.  A form to report Harassment, Intimidation and Bullying can be found on our website under Policies-Procedures, Prohibition of Harassment, Intimidation, and Bullying.

Sexual Harassment Policy 5011

Sequim School District Prohibits Sexual Harassment.  Sexual Harassment is a form of discrimination prohibited by Title VII of the Civil Rights Act of 1964.  Sexual Harassment is any unwanted attention of a sexual nature.  Incidents of sexual harassment should be reported to the District Office at (360) 582-3260.

Student Conduct Expectations and Corrective Action Policy 3240

The District will use a progressive disciplinary policy, relying on lesser forms of disciplinary action becoming more severe with repeated violations, except for those items which have been identified as exceptional misconduct, which will be subject to more serious disciplinary action due to the seriousness of the offense as defined in Policy and Procedure 3240, Student Conduct Expectations and Reasonable Sanctions. All students receive a copy of this publication at the beginning of each school year.

Releasing Student Records/Information/“directory information” Policy 3231

Certain information is defined by the Family Educational Rights and Privacy Act (FERPA) as “directory information.”  The law states we may disclose “directory information” about your student unless you request, in writing, that such information not be released.

Directory information is defined as the student's name, photograph, address, telephone number, date and place of birth, dates of attendance, participation in officially recognized activities and sports, weight and height of members of athletic teams, diplomas and awards received, and the most recent previous school attended.

In most cases, requests for this type of information come from the news media for pictures to accompany feature stories.  We will not release any “directory information” for commercial purposes or for other purposes not required by law or not related to school business.

Occasionally, photographs may be taken of students for use in the news media or in District produced publications.  If you do not want your student to appear in a photograph, videotape, film or slide, please let your student’s school know in writing.

In accordance with RCW 28A.225.330, we are authorized to forward student records to schools in another district to which a student has transferred or to colleges or educational institutions to which a student is applying.

Medication at School Policy 3416

Please contact the school nurse regarding dispensing of medication at school.

Under normal circumstances, prescribed medication should be dispensed before and/or after school hours under supervision of the guardian or guardian.

If a student must receive prescribed medication during school hours, the medication must be dispensed by an authorized staff member.  The guardian must complete a medication authorization form obtained from the school nurse.  This form must be accompanied by authorization and written directions from a licensed health professional within the scope of his/her prescriptive authority.

Medication must be kept in the nurse’s office in the original prescription bottle as received from the pharmacy and labeled for the individual student. 

For medications at school, please refer to the District website under Departments à Health Services.

Waiver or Reduction of Fees Policy 3520

Arrangements shall be made for the waiver or reduction of fees for students whose families, by reason of their low income, would have difficulty paying the full fee for various school activities.  The USDA Student Nutrition Program guidelines shall be used to determine qualification for waiver of fees.  Assistance will be considered by Sequim School District without regard to race, color, national origin, creed, religion, sex, sexual orientation including gender expression, or disability.

Public Disclosure Policy 4040

Pursuant to Chapter 42.17 RCW, guardians and other members of the public have the right to inspect and copy public records retained by the District, unless the records are exempt from public disclosure under state law.

Notification of Rights Under the Family Educational Rights and Privacy Act (FERPA) Policy 3231

The family Educational Rights and Privacy Act (FERPA) affords guardians and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  They are:

    1)  The right to inspect and review the student’s education records within 45 days of the day the School receives a request for access. Guardians of eligible students should submit to the School principal [or appropriate school official] a written request that identifies the record(s) they wish to inspect. The School official will make arrangements for access and notify the guardian or eligible student of the time and place where the records may be inspected.

    2)  The right to request the amendment of the student’s education records that the guardian or eligible student believes are inaccurate or misleading. Guardians or eligible students may ask the School to amend a record that they believe is inaccurate or misleading. They should write the School principal [or appropriate official], clearly identifying the part of the record they want changed and specify why it is inaccurate or misleading. If the School decides not to amend the record as requested by the guardian or eligible student, the School will notify the guardian or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the guardian or eligible student when notified of the right to a hearing.

   3)  The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the School has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a guardian or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record to fulfill his or her professional responsibility.  Upon request, the School may disclose education records without consent to officials of another school district in which a student seeks or intends to enroll.  [NOTE: FERPA requires a school district to make a reasonable attempt to notify the guardian or eligible student of the records request unless it states in its annual notification that it intends to forward records on request.]

   4)  The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:  Student Privacy Policy Office; U.S. Department of Education; 400 Maryland Avenue, SW; Washington, DC 20202-8520.

Notification Regarding Asbestos Re-Inspection in Sequim School District

The District complies with the U.S. Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA).  Compliance results and information are on file in the Maintenance and Operations office.  Feel free to contact the Maintenance and Facilities Department at 582-3275

Display and Availability of Public Information for Non-School-Sponsored Activities Policy 4060

The district desires to be of assistance in making information of educational or recreational nature available to students and guardians.  As a result, the board authorizes the staff to display and make available such materials from nonprofit at a designated area in each school.  Requests should be submitted to the Communications Office, located in the District Office, 503 North Sequim Avenue, (360) 582-3260. If approved, Sequim School District must be supplied all printed materials by the requestor.

All materials shall include the following disclaimer placed on the announcement in 10 pt. font or larger:  

“The distribution of this material is provided as a community service and the district does not sponsor this event and assumes no responsibility for it. In consideration of the privilege to distribute materials, the entity requesting distribution agrees to indemnify and hold the Sequim School District harmless from any cause of action filed in any court of administrative tribunal arising out of the distribution of these materials including costs, attorneys’ fees and judgments or awards. ”   

The distribution of materials is provided as a community service.  Please note that Sequim School District does not sponsor, endorse or guarantee the organization or activity in the materials distributed.  Guardians and guardians must review the information and decide if it is appropriate for their family. 

Gun Free Zone/Dangerous Weapons Policy 4210

It is a violation of district policy and state law for any person to carry a firearm or dangerous weapon on school premises, school-provided transportation, or areas of other facilities being used exclusively for school activities.  "Gun-Free Zone" signs are posted in all school facilities, and all violations of this policy and RCW 9.41.280 are reported annually to the Superintendent of Public Instruction.

Complaints and Grievances Concerning Staff and Programs Policy 4220

The board desires that the district be informed of the criticisms and complaints that guardians, guardians, or community members may have regarding its staff, programs, and operations.  At the same time, the board has confidence in its staff and programs and shall act to protect them from unwarranted criticism or disruptive interference.  Concerns received by the board or a board member are referred to the superintendent for investigation and action.  Forms to begin the process may be obtained at school building offices or District Office.

No Tobacco Policy 4251

Smoking or any other use of tobacco products or nicotine delivery devices shall be prohibited on school district property.  This shall include all district buildings, grounds, and district-owned vehicles. 

Budget Policy 6000

Each year in August, the Sequim School District Board of Directors adopts a budget detailing how the district will spend its monies for the next fiscal year.  Before the budget is adopted, a public hearing is held.  Visit the District website at www.sequimschools.org for a current copy of the budget.

Pesticide Policy 6895

The district complies with the requirements of law regarding pesticide notification, posting and record keeping.  Guardians, please notify the District in writing if you would like to be notified of any District pesticide use at your student’s school building.